A smooth move-out process protects your property, ensures compliance with state laws, and helps maintain a professional landlord-tenant relationship. This ultimate checklist covers every step landlords should follow when a tenant moves out—plus a customizable template and expert guidance on security deposits.
Why Use a Move Out Checklist?
- Documents the property’s condition for legal protection
- Clarifies expectations for tenants and reduces disputes
- Helps ensure all cleaning, repairs, and keys are handled properly
- Streamlines the turnover process for new tenants
Customizable Move Out Checklist
Copy, adapt, and share this checklist with outgoing tenants:
- Provide written notice of move-out date as required by the lease.
- Remove all personal belongings from the property.
- Clean the entire unit, including:
- Floors, carpets, and baseboards
- Kitchen appliances (inside and out)
- Cabinets, countertops, and sinks
- Bathrooms (toilets, tubs, showers, mirrors)
- Windows and window sills
- Light fixtures and ceiling fans
- Patch nail holes and touch up walls, if allowed by lease.
- Replace any burned-out light bulbs and batteries in smoke detectors.
- Remove all trash and dispose of unwanted items properly.
- Return all keys, garage openers, and access cards.
- Provide a forwarding address for the security deposit return.
- Schedule a final walk-through inspection with the landlord.
Bonus: Security Deposit Best Practices
- Know your state laws: Review deadlines and allowed deductions for returning security deposits.
- Document everything: Take dated photos before and after move-out to support any deductions.
- Provide an itemized statement: List all deductions and include receipts or estimates for repairs.
- Communicate clearly: Explain expectations in advance and provide move-out instructions in writing.
- Return deposits promptly: Send the deposit (or statement) to the forwarding address within the legal timeframe.
- Be fair and consistent: Only deduct for actual damage or unpaid rent—not normal wear and tear.
Quick Reference Cheat Sheet: Move Out Essentials
| Task | Purpose |
|---|---|
| Written Notice | Confirms move-out date and legal compliance |
| Thorough Cleaning | Ensures property is ready for new tenants |
| Walk-Through Inspection | Documents condition and supports deposit decisions |
| Key Return | Secures the property and ends tenant responsibility |
| Deposit Statement | Complies with state law and avoids disputes |
Call to Action: Let AAOL Help You Streamline Move-Outs
A detailed move-out process protects your investment and keeps tenants satisfied. The American Association of Landlords (AAOL) provides members with:
- Customizable move-out and inspection checklists
- Security deposit compliance guides
- Community support from experienced landlords
Don’t leave move-outs to chance. Join AAOL today at aaol.org for expert resources, legal updates, and landlord tools you can trust.
This article is for informational purposes and does not constitute legal advice. Always consult a qualified attorney in your jurisdiction before changing your move-out procedures.
